March 13, 2016
Monthly Board Meeting of MoRivCC

The meeting was held at Cooper's Landing from 1:00 -  2:02 pm.

New Board Member.  Keith Fletcher was approved as a board member via emails on February 17.  There are now nine board members.

Board Members Present (a quorum):  Michael Stacy, Madeleine Lightfoot, Mike Cooper, Darren Hellwege, Vanessa Leitza, and Keith Fletcher.  Absent:  Gary Hildebrandt, John Clark, and Anna Duff.

Previous Meeting Minutes.  January and February meeting minutes were not recorded because there were too few board members to form quorums.  December 13 minutes have twice been emailed to board members for review.  Michael Stacy moved to approve, Vanessa seconded, board approved December minutes.

Annual Board Meeting with Election of Officers.  Mike Cooper reminded us that the annual meeting requires thirty days notice to all who might wish to attend.  Therefore, the board discussed but made no decisions regarding officers.  Michael Stacy stated he would be willing to continue as Chairman at least through September, maybe until next year.  Darren said he would consider taking over as Chairman after November.  Current Co-Chairman Gary Hildebrandt and Treasurer John Clark were unable to attend this meeting due to other commitments, so it is not known whether they wish to continue in these roles.  Madeleine reiterated that she no longer wishes to serve as Secretary.  Vanessa announced that there is a new employee at Cooper's Landing who has already agreed to assist her with festivals; she will ask if she would be willing to take on the role of Secretary.

It was decided to hold the annual meeting on April 17 at Cooper's Landing at 1:00.  To allow sufficient notice, we will announce the meeting on the website and Facebook, email the meeting group, and Darren will create a Facebook event.  If we expect a large number of people, we might need to change meeting location.

Financial Report.  John emailed: “The bank balance at 2/29/2016 was 3,170.17. 
Since then I have written checks for $150 and $54.31.”  Michael reported that the last three Winter Sessions garnered donations of $42.70.

Fundraising Events  

	Spring BBQ.  Michael has confirmed May 22 as the date for the Spring BBQ at Hulen Lake Pavilion; the area has been reserved all day until 10 pm.  We cannot sell anything - only request donations.  Last year's event brought $600 in donations.  Michael and Vanessa will approach various groceries to provide gift certificates for comestibles.  With her new assistant, Vanessa plans to make side dishes rather than purchase packaged foods.  Keith volunteered to play his music.  Other musicians, who have agreed or will be asked to play, are Tanner Bechtel, Michael Cochran, and Rose Grotjan.  

	JeromeFest.  This event, which celebrates MoRivCC's co-founder Jerome Wheeler, will take place on June 12.  It has not yet been decided whether the venue will be Cooper's Landing or Cafe Berlin.  Co-founder Mike Cooper has scheduled a meeting this week with Doirreann O'Brien to discuss licensing issues with Jerome's works.

	MoRivCC Downtown.  Keith suggested it could be helpful to raise funds and recruit volunteers by being present in the Art District downtown, possibly in conjunction with First Fridays.  He will write a proposal and send it out to the board.  Target date for the initial downtown event is the First Friday in May.

	EcoArtFest.  Scheduled September 10 - 11, 2016 at Cooper's Landing.

Cataloging.  Mike Cooper stated we need someone to take charge of ensuring that all cataloging is complete and ready to submit to the State Historical Society, which will archive our tapes and digital cataloging (copies of hard drives).  Mike is willing to assist in this.

Technical.  For the archiving, Mike says we need a USB3 computer and hard drives, which would cost about $2,000.  Vanessa suggested we let folks know that funds collected at JeromeFest will be used for this purpose.

The cameras are okay.  Michael Stacy has ordered cleaning tapes; we need one for each camera.  One of the cameras also needs a bag or case.  He will get more tapes for recording.

Video Editing.  Mike Cooper, Gary, and Madeleine have completed videos recently.  Keith and several others have expressed interest in this work and have office keys.

We have a large backlog of unedited videos.  Vanessa stated it is becoming difficult to book bands when all we offer them is a DVD and then are too slow to deliver.  Madeleine explained that this backlog started many months ago when video editors had to wait a very long time for edited audio; both components have to be synchronized in a finished project.  Meanwhile, more events have been recorded, until the problem has become acute.   Mike said he is giving editing priority to artists who are willing to be involved in the editing process; otherwise, he is letting artists know it will take awhile to get their DVDs.  Keith has proposed that we offer artists a list of editors who will work on their videos for a nominal fee that the artists will pay.  The board will consider this as an option.

Audio Editing.  David Oswald has audio for Dave & Dyno and has offered to edit audio on other Winter Sessions.    

Next Meeting.  Annual Board Meeting and Election of Officers, 1:00 pm on  April 17, 2016 at Cooper's Landing (unless we find it necessary to locate elsewhere).

03/17/16 ml
04/17/16 board approved